This guide explains how a user can use the Copy/Transfer function to reverse, copy or transfer a transaction from the same account (for reversing purposes) or from one account to another.
Because the function can be used to copy or transfer it is available on transactions in Current and History.
To call the Copy/Transfer Transaction for reversing purposes:
Log into Safe Financials and select the relevant company.
Click Purchase Ledger or Sales Ledger.
Click Suppliers or Customers.
Select the Customer or Supplier.
On the Transaction tab, double-click the transaction to view it.
On the Details tab, right-click and select Copy/Transfer Transaction.
In the Origin Account Settings section, set:
Reverse Signs: Yes.
Fully Post Transaction: Yes, to fully post.
Target Account Settings: Leave fields in this area blank.
Click Generate to complete. A transaction will then be created with the reverse signs with the same reference; the transactions can then be allocated against each other for a reversal.
To copy a transaction from one account to another:
Complete the process above up to step 7.
In the Origin Account Settings section, set:
Reverse Signs: Yes
Fully Post Transaction: Yes
In the Target Account Settings section, set:
Report Original To: xxxxxxx .Once defined the next two fields become available.
Reverse Signs: No
Fully Post Transaction: No
Click Generate to complete.
The example above will create a reverse entry on the origin account that can be allocated against the transaction raised in error on that account and create a replica of the said invoice on the target account.