If the exchange rate is incorrect on a batch, reverse the transactions and ensure the correct exchange rate is applied in the set up.
Copy or transfer transaction for reversing purposes
On the Toolbar, click Purchase Ledger or Sales Ledger.
Click Suppliers or Customers.
Select the Customer or Supplier.
On the Transaction tab, double-click the transaction to view it.
On the Details tab, right-click and select Copy/Transfer Transaction.
In the Origin Account Settings section, set:
Reverse Signs: Yes.
Fully Post Transaction: Yes, to fully post.
Target Account Settings: Leave fields in this area blank.
Click Generate to complete. A transaction will then be created with the reverse signs with the same reference; the transactions can then be allocated against each other for a reversal.
Exchange Rates
Exchange rates can be defined and maintained in one company or individually. Ensure you are in the correct company when maintaining the exchange rates.
On the Toolbar click System Admin, Set Up.
Click Currencies.
Select the Exchange History tab.
RMB to select Create Record where a prompt appears to create a new record.
Enter a Year and a Currency.
Click Apply. The currency will then appear in the top table and the base currency exchange rates can be entered for the end of each period.
Once a currency has been created for the year its period end, exchange rate values can be maintained by selecting the correct currency code. Use the RMB menu option and select Modify record. Click Apply to confirm any changes.