This article explains how to set up BACS within Safe Financials, before you begin you will need to contact your bank and request the correct format in which they receive BACS files.
A folder then needs to be created (or nominate an existing one) where you would like the BACS file to be written to. Usually the folder is names BACS. Please note, it is a good idea to have the folder stored close to where the Topaz Financials application is stored, this way you know the application has the correct write access. If you right click on the application shortcut and select Properties, copy the START IN?? field and paste into your explorer to find where the application folders lie.
Setup the File Definition
From the Toolbar click to enter the System Admin.
Select Set Up.
Locate and click on Payment File Definition.
On the Details tab.
Click the RMB on the bottom half of the screen.
Modify Record.
Click the RMB and Create Record.
Enter the acquired fields.
Click Apply to Save.
Click on the Fields tab.
Setup the Format of your BACS file here (this is the format from the bank).
BACS Output Files
Please set up the following Pathnames (This is where you setup the destination to which your BACS files will be written)
From the Toolbar click to enter the System Admin menu
Select Set Up.
Locate and click on Path Names.
Click the binoculars icon.
Locate Path 3 (BACS Output File)
If Path 3 does not exist, click the RMB and Create Record.
Path Number = 3
Description = BACS Output Files
Content Type = Other
Click on the Company Tab.
Enter company number and pathname of where you wish your Bacs files to be written to on this screen (this should be the Bacs folder you have set up, as explained in step one of this document).
Supplier Setup
From the Toolbar click on Purchase Ledger.
Click Suppliers.
On the Details Tab.
Enter the Bank details, Sort Code, Account Number and Account Name.
On the Supplier tab.
The Payment By method should be set to BACS