Follow these steps to create a payment run.
In the toolbar, click Purchase Ledger.
Click the Payments icon.
Right-click and select Create Record.
The Currency defaults to the ledger currency.
The Payment Method determines how many process steps are required.
The Payment Date and Due by Date default to today’s date and can be amended. Only transactions due before or on that date will be selected on the automatic option
Set Automatic Generation to Yes.
If you select an Output Transaction Type, this determines how the cash book and ledger are updated.
📌 Note: The cash manager account to update is taken from the output transaction type selected, then the payment method, then the company defaults — in that order.
Enter a narrative if required.
Select a Source Trans Type if required — for example, when paying from an Expense ledger.
Select From and To Accounts if applicable.
📌 Note: This limits the run to a specific range of accounts, so the rest can be included in a separate run.
Select settlement codes if required — for example, for immediate payment accounts.
Set Linked Transactions Only to Yes if you only want transactions linked on an event type to be included.
Click Apply. The payment run header is generated and the system builds the run. Any exceptions — such as missing BACS details — are displayed for correction.
Right-click and select Payment List > Print. The listing can be printed as many times as needed until the final run is authorised.
Outstanding transactions and their values appear on the Remittances tab at the bottom. Registered transactions are shown but cannot be selected.
To add or remove individual transactions, right-click a transaction on the Remittances tab and select Add/Remove Transactions.
Tick the boxes in the On this Run column. A payment value is populated and a discount value appears if applicable.
To remove all transactions, right-click and select Remove All.
📌 Note: Click the value amount and reduce it to amend the payment value. The same applies to the Discount field.
A payment run cannot be deleted, and transactions cannot be removed from it, once the payment extract file has been produced.
Click Apply to confirm the changes.
Close the window. The totals are updated.
Click the Header tab.
Right-click and select Payment List to confirm you have the final payment run.
Right-click and select Commit.
Once authorised, right-click and select Next Process.
Once all processes are complete, right-click and select Update when it becomes enabled. This posts the payments to the ledgers.
A box is ticked once each process is complete, indicating the next step. Remittance advices can be archived against the supplier account when using formats SL01 or SL02.